Scalable alumni story collection that powers your publications, social media, and leadership communications—all through effortless AI-powered conversations.
Your alumni achievements are everywhere.
Capturing them should be easy.
Every semester, your graduates go on to incredible careers and life-changing experiences. But without a scalable way to capture these stories, you're left with empty magazines, quiet social channels, and presidents asking "where's the proof of our impact?" Moving forward, all you'll need to do to answer that question is share an interview link.
1. Send Interview Links
Alumni receive a personalized link to share their story through a natural and brief AI conversation—no scheduling, no staff time required.
2. AI Extracts the Story
Our AI identifies career milestones, community impact, and the role your institution played in their success—the stories that matter to your stakeholders.
3. Receive Ready-to-Publish Content
Get feature articles for your magazine, social media posts for engagement campaigns, and success metrics for leadership—all professionally formatted and ready to use.
Scale Your Story Collection Without Scaling Your Team
Without Proofolio:
- Alumni updates trickle in through sporadic class notes
- Feature stories require extensive staff interviews and writing time
- Deans and presidents lack fresh success stories for donor meetings
- Your social channels go quiet between major announcements
Capture every alumni achievement, systematically.
A sustainable approach to gathering alumni stories that fuel your publications, engage your community, and demonstrate your institution's impact—without overwhelming your team.
AI Conversations That Feel Personal
Natural interviews that make alumni comfortable sharing their journey. They talk, we capture, you publish.
Publication-Ready Features
Complete alumni profiles with career progression, achievements, and institutional connection. Ready for your next magazine issue.
Social Engagement Content
Alumni spotlights, achievement announcements, and milestone celebrations formatted for LinkedIn, Instagram, and Facebook.
Leadership Communication Assets
Compelling success stories and outcome data for president's reports, dean's updates, and donor presentations.
$5000+ saved on every case study
What our Customer are Saying
Our on-site conversion increased by 19% within 60 days of starting Proofolio! It's paid for itself dozens of times over!
Craig Smith
Holy Hydrogen
General Manager
Automatically collecting and sharing alumni success stories is a foundation element of my role with WGU - Proofolio makes it so easy!
Robert Sullivan
Western Governors University
Sr. Director, Alumni Engagement
Publishing customer experiences and stories are at the core of my growth strategy - without consistent fresh stories, our content could get stale.
Chad Hart
NexQloud
Director of Marketing
PRICING
Get Proof!
UNIVERSITY PLAN
$2500/m
Unlimited AI interviews
Professional case studies (Unlimited)
Social media content
Video highlights
Brand voice customization
1-hour turnaround
Frequently Asked Questions
What if my alumni don't want to do video interviews?
They don't have to. While video provides rich content, alumni can choose audio-only. The AI adapts to their comfort level. Most alumni actually prefer the conversational format to writing testimonials themselves—it's easier to talk about success than write about it.
How do you ensure the stories match our brand voice?
During onboarding, we analyze your existing content and brand guidelines and give you the option of taking an interview to make sure that our writing is aligned with your brand voice. The AI structures stories to align with your tone while preserving the alumni's authentic voice. You get genuine alumni experiences formatted for your brand standards.
Can we edit the case studies before publishing?
Absolutely. You receive editable drafts and have full control over final content. Most universities find they need minimal edits since the AI captures the story accurately, but you maintain complete editorial oversight.
How many case studies can we realistically produce per month?
As many as you have willing alumni. Some universities produce 10+ per month. The bottleneck shifts from production capacity to alumni participation. Most universities find they can finally capture all their success stories, not just the top few.
What if we're in a regulated industry with compliance requirements?
We build success story systems for healthcare, financial services, and other regulated industries. The platform includes consent management, and you can build approval workflows into your process. Every story has a clear audit trail from interview to publication.
Do alumni find AI interviews awkward or impersonal?
The opposite. Alumni report feeling heard and engaged. The AI asks thoughtful follow-up questions, never rushes them, and lets them tell their story naturally. It's often less awkward than human interviews because there's no scheduling hassles or social pressure.
What happens to the interview recordings?
You own all content and recordings. They're stored securely and available for your team to review, clip for social media, or repurpose. Many universities find golden quotes in the transcripts that become powerful sales enablement tools.
What if our alumni's stories aren't that impressive?
Every alumni transformation has value—the AI helps find it. It uncovers specific metrics, emotional benefits, and relatable challenges that resonate with prospects. Often, 'ordinary' success stories convert better than extraordinary ones because prospects can see themselves in them.
What if we don't have a big alumni database yet?
Start with who you have. Even 2-3 strong case studies can transform your work. Early-stage schools often find that the interview process itself strengthens alumni relationships and surfaces success stories they didn't know existed.
Can we use this for employee stories or partner testimonials?
Yes. We can build custom interview processes for any audience you need case studies for. The same process works for capturing employee experiences (great for recruiting), partner success stories, investor testimonials, or even product user research. Any story worth telling can be captured.
What if alumni give vague or unusable answers?
The AI is trained to ask follow-up questions that draw out specifics. For instance, if someone says 'it saved time,' the AI asks 'how much time?' and 'what do you do with that time now?' Most alumni have great stories—they just need the right questions to reveal them.